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Senior Consultant, Company Secretarial

📁
Institutional Trust
📅
75619 Requisition #
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About The Role:

To work in conjunction with other members of the Corporate Secretarial team. 

To provide a company secretarial service to the funds, management companies and other entities under administration.

Principal Responsibilities:

  • Minute Taking at Board Meetings

  • Attend board meetings and take comprehensive notes

  • Prepare an action point list of the matters arising from the board meeting and forward it to relevant in-house person for review within one working day of the board meeting

  • Amend list to incorporate any changes suggested and circulate revised list to all board members and persons allocated an action point

  • Draft minutes and forward them to relevant in-house person for review within eight business days of the board meeting

  • Amend minutes to incorporate any comments received and circulate to the remainder of the board (and any other external attendees)

  • Incorporate any suggested comments received from them

  • Produce extracts of minutes etc when required

  • Prepare and circulate board resolutions (e.g. for Interim and Annual Accounts etc) when required

  • Secretarial compliance for a varied portfolio of clients to include:-

  • Changes to directors/secretary, registered office

  • Change of Name

  • Changes to Authorised Share Capital (increase, creation, conversion)

  • Changes to Issued Share Capital (allotments, share transfers)

  • Preparation and filing of Annual Returns

  • Holding of Annual General Meetings  and Extraordinary General Meetings

  • Maintenance of Registers in accordance with Sections 231, 261- 263 of the Companies Act, 2014 and Sections 81 and 83 of the Irish Collective Asset-management Vehicles Act, 2015

  • Notifications to the Financial Regulator and Offshore Authorities

  • Liaising with Sponsoring Brokers

  • Filings with Companies Registration Office and Offshore Authorities

  • Performance of due diligence on company secretarial records for new funds/companies

  • Maintenance of Company Secretarial Records   

  • Update the Company Secretarial database whenever any relevant changes occur which would affect the information being held on the database

  • Share Transfers               

  • Ensure retention stock transfer forms and Declarations of Trust for all holders of subscriber shares for each company/fund

  • Arrange for the transfer of a share when requested by client

  • To perform other company secretarial functions from time to time as may be required

  • Deal with queries and requests, on a day to day basis, from clients, auditors and internal staff

  • To represent the Company in a professional manner and enhance the perception of the Company as client oriented, proactive and dedicated to providing a superior service.

 

 

Skills / Experience Required:

  • Several company secretarial experience required, together with a working knowledge of the Companies Act, 2014 and the IF Corporate Governance Code

  • Effective organisational skills, with the ability to prioritise tasks

  • Ability to work to deadlines

  • Ability to work on own initiative

  • Strong written communication skills with proven ability in the use of the English language

  • Ability to work as part of a team

About Northern Trust:

For more than a century, Northern Trust has worked hard building our legacy of outstanding service, expertise and integrity. From a Chicago-based bank founded in 1889, we now have more than 20 international locations and 18,500 employees globally. We serve the world’s most-sophisticated clients – from sovereign wealth funds and the wealthiest individuals and families, to the most-successful hedge funds and corporate brands.

We burnished our reputation as a global leader delivering innovative investment management, asset and fund administration, fiduciary and banking solutions enabled by sophisticated, leading technology. And through it all, we continually laid a solid, forward-looking foundation on which future generations can continue growing and achieving greater.

Northern Trust proudly cultivates a diverse workforce, to serve our diverse client base. We strongly believe that diversity of experience contributes to a broader collective perspective that will consistently lead to a better company. We encourage applications from the best regardless of ethnicity, gender, gender identity, age, nationality, disability, sexual orientation, education, socio-economic background, parental and caring status, or religion.

As of December 31, 2018, Northern Trust Corporation had:

  • $10.1 trillion in assets under custody/administration

  • $7.6 trillion in assets under custody

  • $1.1 trillion in assets under management

  • $132 billion in banking assets

 

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Reasonable Accommodation
Northern Trust is committed to working with and providing reasonable accommodations to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the employment process, please email our HR Service Center or call 1-800-807-0302 (North America), +630-276-5353 (Asia Pacific), +44(0)207 982 4357 (Europe, Middle East and Africa) and let us know the nature of your request and your contact information.

Equal Employment Opportunity Statements
  • APAC EEO Statement
    • APAC EEO STATEMENT

      It is the policy and practice of Northern Trust to provide equal employment opportunities to all employees and applicants. Northern Trust does not discriminate on the basis of race, colour, religion or belief, nationality, ethnic or national origin, sex, marital status, sexual orientation, disability or age. All employment decisions will be made in a non-discriminatory manner in accordance with our obligations under the law and codes of practice. This includes human resources’ decisions relating to recruitment, terms and conditions of employment, transfers, promotions and access to learning and development.

  • Canada EEO Statement
    • Canada EEO STATEMENT

      Northern Trust is an Equal Opportunity Employer. Hiring and other employment decisions at Northern Trust are made without regard to race, colour, religion, sex, ancestry, national origin, ethnic origin, age, disability, citizenship, veteran status, sexual orientation, record of offences, marital status, family status, or any other characteristic protected by federal, provincial, or local law, regulation, or ordinance.

  • EMEA EEO Statement
    • EMEA EEO STATEMENT

      It is the policy and practice of Northern Trust to provide equal employment opportunities to all employees and applicants. Northern Trust does not discriminate on the basis of race, colour, religion or belief, nationality, ethnic or national origin, sex, marital status, sexual orientation, disability or age. All employment decisions will be made in a non-discriminatory manner in accordance with our obligations under the law and codes of practice. This includes human resources’ decisions relating to recruitment, terms and conditions of employment, transfers, promotions and access to learning and development.

  • USA EEO Statement
    • USA EEO STATEMENT

      It is the policy of The Northern Trust Company to afford equal opportunity in all phases of employment without regard to an individual's age, race, color, religion, creed, gender, national origin, citizenship status, marital status, pregnancy, sexual orientation, gender identity, gender expression, genetic tests and information, physical or mental disability, protected veteran status or any other legally protected status. EEO poster (U.S.)EEO is Law Poster Supplement